Efficient Hospital Asset Tracking Software for Streamlined Operations



Efficient hospital asset tracking is crucial for seamless hospital operations and optimal patient care. With the constant evolution of healthcare facilities and the multitude of high-value medical equipment and supplies, implementing an effective tracking system is essential to prevent equipment loss, reduce costs, and ensure patient safety. Hospital asset tracking software, such as Makini's solution, provides real-time visibility of assets, streamlining asset management processes and improving operational efficiency. By integrating with existing systems like CMMS and EAM, hospitals can enhance asset utilization, reduce downtime, and make data-driven decisions to optimize their operations. In this article, we will explore the benefits of efficient hospital asset tracking, the key features of an ideal asset tracking software, and real-world examples of successful integrations with Makini's Universal API. Join us as we delve into the transformative power of technology in streamlining hospital operations and improving patient care

1. Understanding the Need for Efficient Hospital Asset Tracking

Healthcare facilities are constantly evolving, necessitating a thorough approach to asset management. Given the myriad of high-value medical equipment and essential supplies, implementing an effective tracking system is crucial to ensuring seamless hospital operations. Mismanagement can lead to equipment loss, increased costs, and more importantly, compromised patient care.

Hospital asset tracking software is a vital tool for healthcare facilities.

Discover how Makini's asset tracking software can enhance efficiency and reduce costs.

It allows hospitals to manage and track assets like medical equipment, supplies, and devices efficiently. This software provides real-time visibility of assets, reducing the time and effort required to locate and manage them. By optimizing asset utilization, improving operational efficiency, and minimizing equipment loss or theft, hospitals can significantly reduce costs.

The successful implementation of these asset tracking solutions is contingent upon several factors. Key considerations include the quality and battery life of tracking tags, and the training of healthcare professionals. However, these solutions are more than just products—they are designed to collect and process the invaluable data generated by medical assets to further enhance operational efficiency.

Hospital asset tracking software providers should play an active role in the entire process, from identifying the hospital's needs and opportunities to ensuring easy onboarding and providing excellent customer support. Companies like Smade and Kontakt.io are leading the way in providing smart healthcare solutions. They offer comprehensive resources and support for implementation, tailored to the specific needs of healthcare facilities.

For instance, Smade's asset tracking solutions include features like cycle counts, maintenance triggers, and customizable thresholds. They also provide labels, updates, and alerts to track the status and location of assets, with additional benefits such as time series data analytics and reports for analyzing asset tracking information.

There are numerous real-world examples of healthcare facilities leveraging asset tracking solutions to boost efficiency. Advancements in technology have paved the way for the use of AR and VR in orthopedics, enhancing healthcare practices. Future trends in hospital asset tracking technology are expected to focus on improving efficiency, accuracy, and cost-effectiveness. These trends may include the use of Internet of Things (IoT) devices and sensors to track and monitor assets in real-time, the integration of asset tracking systems with electronic health records (EHR) for seamless data management, and the adoption of artificial intelligence (AI) and machine learning algorithms to optimize asset utilization and predict maintenance needs.

In the face of common challenges such as inaccurate inventory counts, difficulties in locating assets, and delays in retrieving necessary equipment, several strategies can be employed to overcome these obstacles. Automated asset tracking systems using technologies such as RFID or barcode scanning can provide real-time visibility into the location and status of assets. Location tracking technologies, such as real-time location systems (RTLS), can streamline workflows and improve overall operational efficiency. Implementing a robust asset management system can centralize asset data and standardize processes, improving asset utilization and reducing the risk of loss or theft.

In conclusion, the importance of efficient hospital asset tracking cannot be overstated. With the right solutions, healthcare facilities can maintain an accurate inventory, minimize equipment downtime, and ultimately improve patient care.

2. Key Features of an Ideal Hospital Asset Tracking Software

Hospital asset tracking software is a pivotal tool that bolsters operational efficiency in healthcare settings. This software's crucial features entail real-time asset tracking, which provides instantaneous location and status updates for hospital assets. This capability not only minimizes unnecessary equipment purchases but also enhances asset utilization. For example, Makini, a software solution, integrates with various warehouse management systems like Oracle Fusion Cloud Warehouse Management and Manhattan Associates Warehouse Management. This integration allows for real-time tracking of hospital assets, leading to improved efficiency and reduced asset loss.

Moreover, asset lifecycle management is an essential feature of asset tracking software, spanning the entire process from procurement to disposal. This functionality diminishes the biomedical engineering labor needed to locate assets, ultimately freeing up time for maintenance and repairs. It also ensures 100% preventative maintenance and recall compliance. For instance, a biomed director at a hospital that utilized asset tracking software managed to save 37 hours.

Another critical aspect is the software's integration capabilities with other systems, such as Computerized Maintenance Management Systems (CMMS) and Enterprise Asset Management (EAM). Seamless data exchange is indispensable for efficiency, enabling clinician time to be shifted from locating assets to more valuable activities. Makini's software, for example, offers integrations that can help hospitals track their assets efficiently and seamlessly integrate with their EAM systems, thereby improving operational efficiency.

Robust reporting and analytics features are also vital to aid in decision-making and strategy formulation. A system should provide comprehensive data and analysis, including real-time tracking of assets, generating reports on asset performance and utilization, and providing insights through data analytics. This functionality can enhance decision-making, optimize asset utilization, and identify areas for improvement in asset management processes.

When considering potential solutions, it's worth noting that other companies, such as Kontakt.io, offer a range of products, both digital and physical. Their offerings include device management, indoor location, occupancy data lakehouse, indoor journey analytics, mobile experience, smart badges, nano tags, asset tags, puck beacons, heavy-duty beacons, and portal lights. They provide solutions for healthcare, including care operations, staff experience, and patient experience, as well as workspace management solutions like space management and asset management.

To summarize, an ideal hospital asset tracking software should offer real-time tracking, comprehensive asset lifecycle management, integration capabilities with other systems like CMMS and EAM, and robust reporting and analytics. The software should be user-friendly and cost-effective, ensuring maximum return on investment.

3. Review: Makini's Universal API for Seamless Integration

As we delve into the realm of hospital asset management, the standout player is Makini's universal API. This tool is a beacon of efficiency, distinguished by its effortless compatibility with an extensive range of Computerized Maintenance Management Systems (CMMS) and Enterprise Asset Management (EAM) solutions. The API's design simplifies the process of integrating multiple data structures and authorization protocols, allowing for a centralized access point to data from varied systems.

The adaptability of Makini's universal API is one of its key strengths, offering developers the flexibility to smoothly integrate their applications with industrial systems. This adaptability translates into a simplified process of real-time data retrieval, achievable with minimal lines of code.

The innovative design of Makini's universal API eliminates the need for dealing with multiple data structures and authorization protocols. This feature synchronizes data from different systems into one accessible location, simplifying the process for hospital staff to manage and track assets.

Furthermore, the API's adaptability and flexibility enable developers to integrate their applications with a variety of industrial systems seamlessly. This integration capability facilitates real-time data retrieval, accomplished with just a few lines of code. The ease of integration and use results in more efficient hospital operations and streamlined workflows, ultimately contributing to improved patient care.

Makini's universal API is revolutionizing hospital asset management with its seamless integration capabilities, adaptability, and real-time data retrieval. These features make it an optimal solution for enhancing efficiency and streamlining operations in healthcare settings.

4. The Role of Makini in Streamlining Hospital Operations

Makini, a tech-forward platform, plays a pivotal role in elevating operational efficiency in hospitals. The platform, with its various integrations, including Oracle Fusion Cloud Warehouse Management and SAP Extended Warehouse Management, offers a centralized hub for data access. This secure, digitized approach not only eliminates the need for laborious manual data entry but also reduces the scope for errors, significantly improving operational efficiency.

The platform's ability to rapidly develop integrations is indeed a game-changer. The accelerated integration process, which can be completed within two weeks, saves time, allowing hospital staff to dedicate their focus to other critical areas.

For instance, the Lehigh Valley Health Network (LVHN) leveraged Lean Six Sigma tools and Minitab statistical analysis software to enhance patient-centered care. The team identified that most admissions and discharges happened between 10 am and 8 pm and used data visualization tools to pinpoint this critical window for improvement.

By restructuring the discharge locations and deploying two nurses to handle admissions and discharges, they were able to streamline patient care. Minitab's histogram was employed to track progress, resulting in significant improvements in the number of discharges to skilled nursing facilities during the last six hours of the day.

In the same spirit, Microsoft, a leader in tech innovation, focuses on areas such as cloud computing, artificial intelligence, mixed reality, and quantum computing. They offer a range of products and services, serving various industries, including healthcare.

Similar to Makini, Microsoft is committed to sustainability and operational efficiency. They share customer stories to demonstrate how their tools and services help businesses effectively manage their operations.

In essence, Makini, with its unique features and swift integration capabilities, stands as a testament to the transformative power of technology in streamlining hospital operations. It mirrors the successes of LVHN and Microsoft in their respective fields. By utilizing Makini's technology, hospitals can optimize their supply chain processes, reduce errors, and enhance overall operational effectiveness. With its real-time data and analytics, Makini empowers hospitals to make data-driven decisions and further streamline their operations.

5. Benefits of Real-time Data Access in Hospital Asset Management

The advent of real-time data accessibility has revolutionized hospital asset management, amplifying its capacity to improve operational efficiency, cost reduction, and patient care. Real-time data allows hospital personnel to keep track of asset locations and their availability, minimizing time spent searching for equipment. This not only enhances efficiency but also permits better asset utilization, enabling staff to promptly identify and rectify underutilized assets.

The power of real-time data is not limited to asset tracking. It also enables proactive maintenance of assets, ensuring that they are always in optimal condition. By identifying and resolving issues immediately, the lifecycle of assets is extended, reducing maintenance costs, and minimizing the risk of equipment failure.

Companies like Kontaktio and Glassbeam are making significant strides in harnessing the power of real-time data for hospital asset management. Kontaktio offers a range of products that utilize real-time data to improve care operations, staff experience, and patient satisfaction. Similarly, Glassbeam's product, Clinsights™, leverages real-time data to provide service and utilization analytics, aiming to minimize unplanned downtime and enhance operational efficiency.

To integrate real-time data access into hospital asset management, it is worth considering the integration of a hospital asset management system with a real-time data tracking and monitoring system. One approach to achieve this is by utilizing Internet of Things (IoT) technology. IoT sensors attached to hospital assets can collect real-time data on their location, condition, and usage. This data is then transmitted to a central management system, providing real-time visibility and insights into the assets. Alternatively, adopting a cloud-based asset management system can also facilitate real-time data access. With such a system, asset data can be updated and accessed in real-time from any authorized device with an internet connection, thereby enhancing efficiency and decision-making.

Real-time data access has proven to significantly impact the enhancement of efficiency and patient care in hospital asset management. By leveraging real-time data, hospitals can track and manage their assets more effectively, leading to better resource allocation, reduced costs, and data-driven decision making. Several hospitals are already reaping the benefits of real-time data access for asset management. For instance, some hospitals use real-time data to monitor the location and status of medical equipment, while others use it to track the movement of high-value assets. This real-time visibility into the availability and condition of assets ensures they are in the right place at the right time, reducing equipment downtime and improving patient care.

To improve asset utilization with real-time data access, a system that provides real-time data should be implemented, and asset performance should be monitored in real-time. This allows for the identification of inefficiencies or bottlenecks and the making of informed decisions to optimize asset utilization. Predictive analytics could be employed to forecast asset utilization patterns and identify potential issues before they occur. Real-time data access should be integrated across different systems within the organization to ensure that all relevant stakeholders have access to the same up-to-date information, leading to better decision-making and coordination.

One strategy that can be employed for proactive maintenance using real-time data in hospital asset management is the implementation of a condition monitoring system. This system continuously collects data from various hospital assets in real-time. By analyzing this data, patterns and trends can be identified that indicate potential issues or maintenance needs, allowing maintenance teams to proactively address these issues before they escalate and cause disruptions to patient care.

Finally, real-time data access in hospital asset management can significantly improve patient satisfaction. By having access to up-to-date information about the availability and location of essential assets, healthcare providers can ensure that patients receive prompt and efficient care, reducing waiting times and delays in treatment, common sources of frustration for patients.

In essence, the role of real-time data in healthcare is transformative. By harnessing the power of real-time data, hospitals can streamline operations, improve asset utilization, and ultimately provide better care to their patients.

6. Case Study: Rapid Integration with Makini in Healthcare Settings

The transformative potential of Makini's Universal API was recently harnessed by a large-scale healthcare institution. Integrating this API with their existing Computerized Maintenance Management System (CMMS), the hospital established a comprehensive, interconnected data network. This integration ensured a seamless flow of information between the CMMS and the hospital's asset tracking software.

One immediate advantage of this integration was the real-time accessibility of asset data. In a vibrant environment like a hospital, where the status and availability of assets can shift rapidly, having access to real-time data is crucial. It helps make informed decisions, enhancing operational efficiency.

Makini's Universal API also stands out for its speed of integration. The whole process was accomplished in just two weeks, demonstrating Makini's dedication to providing swift and efficient service. The quick and smooth integration also minimized potential downtime, further enhancing the hospital's operational efficiency.

Turning to a case study of Rotherham NHS Foundation Trust, a healthcare institution in South Yorkshire, England, the benefits of such integration become clear. The Trust was struggling with interoperability issues and needed to enhance patient engagement. They chose Meditech's emergency department management solution, which was integrated with their existing Electronic Patient Records (EPR). The outcome was a significant improvement in care transitions and a £14 million increase in revenue in one fiscal year.

The hospital now has integrated lab and radiology reports readily available, eliminating the need for waiting for physical copies. Electronic requests can be sent directly to the relevant departments, making the entire process more streamlined and efficient. This case study serves as a testament to the transformative power of seamless integration in healthcare settings.

In conclusion, by leveraging Makini's Universal API, hospitals can facilitate seamless data exchange between different software systems, thereby enhancing operational efficiency. The rapid integration process, coupled with the ability to access real-time asset data, can significantly improve the operational performance of healthcare institutions.

To integrate CMMS with Makini's Universal API, Makini's integration guidelines and API documentation provide step-by-step instructions. This documentation should be used as a detailed guide for successful integration.

By leveraging the integrations provided by Makini, real-time data exchange between CMMS and asset tracking software can be enabled. Makini offers integrations with various software systems, including Oracle Fusion Cloud Warehouse Management and Infor WMS. Such integrations establish a seamless connection between CMMS and asset tracking software, allowing for real-time data exchange and synchronization between the two systems.

Connecting the CMMS with Makini's API can streamline maintenance processes and improve overall efficiency. Integration allows for seamless data flow between the CMMS and Makini's platform, enabling real-time updates and synchronization of information. The benefits of integrating CMMS with Makini's Universal API include automating data transfer, real-time updates, enhanced visibility, improved collaboration, and increased productivity. This leads to improved maintenance management, increased efficiency, and better decision-making through real-time data access and enhanced collaboration.

To integrate CMMS with Makini's Universal API, specific steps are followed. These include identifying the APIs, obtaining API documentation, authenticating with Makini, developing integration code, testing and debugging, implementing error handling, and monitoring and maintaining. By following these steps, the CMMS system can be successfully integrated with Makini's Universal API, enabling seamless data exchange and enhancing the functionality of maintenance management processes.

Makini.io offers integrations with various warehouse management systems (WMS), such as Oracle Fusion Cloud WMS and Infor WMS. By integrating your CMMS system with Makini.io, you can streamline your maintenance processes and enhance operational efficiency. Makini provides a variety of integrations, including Oracle Fusion Cloud Warehouse Management and Infor WMS, aiming to provide fast and efficient service for CMMS integration.

7. Future Prospects: How Makini is Shaping the Future of Hospital Asset Management

Makini is revolutionizing hospital asset management by providing a reliable and robust solution for integrating industrial maintenance and asset management systems. Their universal API is a transformative tool that enables healthcare institutions to elevate their operational excellence by refining processes and boosting efficiency.

As the healthcare industry continues to evolve, Makini's innovative solutions are set to play a pivotal role in assisting hospitals to manage their assets more efficiently. The effectiveness of asset management has a significant impact, as demonstrated by Wake Forest Baptist Medical Center's experience. They collaborated with Centrak's consulting group to establish an office of enterprise visibility. By implementing over 50 use cases with real-time visibility data, they streamlined processes, leading to considerable cost savings.

Real-world examples further demonstrate the potential of effective asset management. Atrium Health Wake Forest Baptist implemented real-time technologies and process enhancements, resulting in yearly savings of $970,000 by automating temperature monitoring processes, $2 million in savings from increased staff productivity, and $2 million in savings from equipment purchases. Moreover, they managed to save $3.5 million by eliminating redundant systems and unnecessary costs.

Piedmont Healthcare's experience is another example, where standardizing on Centrak's asset management solution resulted in savings of over half a million dollars annually. Similarly, Orange Park Medical Center employed Centrak's enterprise Real-Time Location System (RTLS), which not only improved the patient experience but also streamlined their operations. Denver Health Medical Center, Mission Hospital, and Mater Health are other examples of healthcare institutions that have achieved significant savings and enhanced efficiency through effective asset management.

The future of hospital asset management is indeed promising with innovative solutions like Makini's universal API. As healthcare institutions continue to evolve, the demand for streamlined processes and improved efficiency will only increase, making these solutions a vital part of the healthcare landscape. The success stories of numerous healthcare institutions indicate that the potential benefits of efficient asset management are vast, ranging from significant cost savings to improved patient experience.

To utilize Makini's API with hospital maintenance systems, the integration process provided by Makini should be followed. Makini offers integration documentation and guidelines on their website, specifically in the "Integrations" section. This documentation provides step-by-step instructions on how to connect and interact with the Makini API to integrate it into hospital maintenance systems.

While Makini offers integrations for warehouse management systems like Oracle Fusion Cloud and Manhattan Associates, it's important to note that there is no specific mention of Makini being used for hospital asset management in the given context information. Therefore, it is advisable to refer to the official Makini website or contact their support team for more information on their integrations with hospital CMMS (Computerized Maintenance Management System) systems.


Efficient hospital asset tracking is crucial for seamless hospital operations and optimal patient care. With the constant evolution of healthcare facilities and the multitude of high-value medical equipment and supplies, implementing an effective tracking system is essential to prevent equipment loss, reduce costs, and ensure patient safety. Hospital asset tracking software, such as Makini's solution, provides real-time visibility of assets, streamlining asset management processes and improving operational efficiency. By integrating with existing systems like CMMS and EAM, hospitals can enhance asset utilization, reduce downtime, and make data-driven decisions to optimize their operations.

The benefits of efficient hospital asset tracking are significant. Real-time data access allows hospitals to keep track of asset locations and availability, leading to better resource allocation and reduced time spent searching for equipment. The integration of asset tracking software with CMMS and EAM systems enhances efficiency by centralizing data and enabling seamless data exchange between different systems. This streamlines workflows, improves decision-making, and ultimately improves patient care.

To harness the transformative power of technology in streamlining hospital operations, healthcare facilities should consider integrating Makini's Universal API into their asset management systems. This API offers seamless integration capabilities with various warehouse management systems, allowing for real-time tracking of assets and improved operational efficiency. By leveraging Makini's technology, hospitals can optimize their supply chain processes, reduce errors, and enhance overall operational effectiveness.

Learn how Makini’s Universal API can help you build 100+ product integrations with ease by scheduling a demo with one of our integration experts.

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